9 Best Event Registration Platforms Of 2024

An efficient and successful registration is the first step for kicking off your event, conference, class, or camp. If you want to make a good first impression, give your attendees a smooth experience from the start. 

‍Event registration software can relieve you of the burden of having to juggle multiple tasks at once, but it’s crucial you make a software choice that fits your event needs and budget. 

The wrong choice can leave event organizers drowning in steep fees and attendees annoyed by a clunky interface—before the event even starts! This article will bring you from clutter to clarity and help you choose the best software for your event. 

Features to Consider In An Event Registration Tool

Since each software option emphasizes different key features at varied price points, the specific needs of your event should direct your search. Before you start requesting quotes and running numbers, make a checklist with some key event information.

Identify the big factors, such as budget and event size, as well as what you need for a registration system, event website, social media integrations, attendee engagement, and check-in process. 

Here’s a list to help you consider which features and factors are most important.

‍User-Friendly interface: Seek out tools that offer an intuitive and easy-to-navigate interface for both organizers and attendees.

Customizable registration forms: The focus should be on your brand, not the online tool. Look for platforms that give you the ability to create and modify registration forms tailored to your event and brand aesthetic.

Robust reporting system: Prioritize tools with comprehensive reporting capabilities, that can provide insights into registration trends, attendee demographics, and other relevant data. 

Automated communication features: Make marketing easier by opting for a tool that automates confirmation emails, email drip campaigns, and other necessary updates.

Text messaging: If you want the ability to send mass texts and keep your attendees informed in real time, choose a tool that offers a texting platform.

Accessibility features: If you’re planning to accommodate a diverse range of participants, check for features that enhance accessibility and make participation possible for those with disabilities.

Scalability: Depending on your event size, you might need a tool that can scale to accommodate a large number of registrations without compromising performance.

Adaptability: Perhaps you’re organizing a conference AND a class. Select a tool that can adapt to different types of events, and has flexibility in its features.

Alas, with your checklists by your side, you’re ready to dive into the pros and cons of nine of the best event registration software. 

1. RegFox 

RegFox is a versatile event registration platform that can power multiple types of events ranging from conferences and classes to camps. It’s easy to use, highly customizable, and incredibly affordable. Whether you’re searching for corporate event registration software or conference registration software, RegFox has you covered. In a nutshell, it does more and costs less. 

To highlight some specifics, the “real view” page builder allows you to build a registration page without the complexity of coding that matches your event theme and brand. Thanks to the conditional logic tools available, you can customize the page to match multiple inputs, questions, selections, and more.

According to the software review site, G2, the highest-rated features for RegFox are onsite tickets and registration, and mobile registrations.

Pricing 

In addition to its impressive suite of features, the pricing of RegFox makes it even more appealing. If you’ve researched event registration software before, you’ve likely encountered not only sky-high fees but hidden fees—you know, the fees that are only revealed to you once you jump through some preliminary hoops, fill out a form, and add yet another meeting to your calendar. No thanks!

With RegFox, you will encounter no such hassles because the pricing model is simple and disclosed upfront. It’s a flat 99¢ + 1% fee per paid registrant, plus basic credit card processing of 2.99%. Fees are capped at $4.99 per registrant. That’s it. 

Furthermore, RegFox enables event organizers to pass on these fees to attendees clearly and concisely, ensuring your company collects as much of the registration payment as possible.  

Experiment with RegFox’s price comparison tool to compare pricing versus other registration platforms. Click here to get started with RegFox. 

Pros: Customizable, daily funding and payouts, and easy to use without sacrificing quality. Outstanding customer support.

Cons: Focuses on providing key features that you need, so it might not be the best fit for a more specialized event.

Key Features: Text messaging, event analytics, attendee management. 

2. Eventbrite

Eventbrite is a versatile event technology platform equipped to handle a variety of event types, from concerts and conferences to fairs. With its all-in-one software, Eventbrite advertises a seamless registration experience for attendees. 

The social media tools and registration data offer you an opportunity to market and grow your audience with ease. Its highest-rated features on G2 are mobile check-in (3% above average) and event creation (average). 

Pricing

Eventbrite is free for free events, but the charges start stacking up as soon as you add a price tag to your registration. The price per registration is 3.5% of the registration price + $1.59. For a $1,000 registration, this looks like $36.59/per registration. 

If you, like many event organizers, find this fee prohibitive, don’t hold your breath and wait for a price drop; the fees have been consistently increasing. 

See how RegFox compares to Eventbrite here.

Pros: Widely used and familiar to most attendees. 

Cons: High fees, no instant payout by default, lacking in customer support.

Key Features: Event creation, mobile check-in, payment processing. 

 3. Cvent

Cvent is another all-in-one event platform with the ability to manage many event types. For event registration, Cvent’s offer emphasizes customizability by allowing you to personally brand your event website and customize the attendee experience. 

They also offer marketing tools, CRM, data analytics, and an easy-to-use page builder. In 2022, Cvent scored as a top performer on Capterra’s Event Management Software shortlist.

While Cvent boasts a lengthy list of features, it’s worth noting that even its highest-rated features still fall below average on G2. Check out the statistics from the reviewers below.

• Mobile check-in: -2% below average
• On-site tickets and registration: -2% below average
• Payment processing: -4% below average

Pricing 

Cvent discloses minimal information about its pricing upfront, which is often a bad sign. Contact support if you are interested in a specific quote.

See how RegFox compares to Cvent here.

Pros: Numerous features, good for large events, useful for virtual events.

Cons: Complex, expensive, and confusing to many users. 

Key Features: Mobile application, reporting dashboard, live-streaming capabilities. 

4. RSVPify

RSVPify is a cloud-based, enterprise-grade software ideal for business and large-scale events. From start to finish, RSVPify will help you organize and manage all the tasks in your event registration. 

The automated confirmation and reminder emails ensure efficiency, while their customizable platform and personalized data collection allow you to tailor the registration to your event. Other features include guest list management, drag-and-drop seating charts, email invitations, and full event website creation. 

Pricing 

• 1.95% + $.90 per registration 
• Credit card processing fees are separate and based on your selected payment processor.
• Personal events (weddings, birthdays, etc) - $19/month (flat rate).
• Business and nonprofit - starts at $39/month
• Enterprise (large scale events)- Starts at 5,988/Year

Pros: Good for business events, efficient task management, responsive customer support.

Cons: Requires a subscription, requires groups to check in together, andreportedly poor functionality of the QR code function.

Key Features: Activity dashboard, attendee management, ticket scanning.

5. Bizzabo 

The Event Management platform Bizzabo emphasizes a data-driven experience with a modern feel. Event creation is its highest-rated feature on G2, and, according to the Bizzabo website, they are “the only end-to-end operating system built for event organizers and their B2B marketing peers at mid-market and enterprise companies.” 

Bizzabo handles online, in-person, and hybrid events with software that is both customizable and embeddable—meaning attendees can register without even leaving the event website—and offers integrations with various social media platforms. 

‍Pricing‍

• Prices are varied and undisclosed. You need to reach out to the team for a quote. 

‍Pros: Comprehensive event management, data-driven, user friendly

Cons: Requires a subscription, high prices. You have to use a template.

Key Features: Mobile check-in, activity dashboard, barcode, and ticket scanning.

6. Splash 

Splash is predominantly an event marketing tool, although it also has capabilities for check-in and registration. If your main focus is event marketing, Splash might be a good match for your event. 

Some of its features, such as shareable registration confirmation cards, can benefit your marketing efforts. Splash also offers check-in, registration availability control, customizable web pages, and integrations with Zapier. 

That said, if marketing is not a top priority, Splash might not be the right fit. It lacks some key features that other event registration software provide (such as a networking tool), and it can end up being more expensive as your event size starts to grow.

Pricing

• Service fee - 1.6% + 49¢ per registration. 
• Service fee for paid plans - 1.25% + 49¢ per registration. 
• The default Splash merchant fee (through Stripe) - 2.9% + 30¢ per transaction. 

Pros: Sophisticated design templates, plenty of marketing features, customizable pages. 

Cons: Less affordable for larger groups, no mobile app, missing some key features.

Key Features: Reporting dashboards, email customization, shareable registration confirmation.

7. RingCentral Events (Formerly Hopin)

RingCentral Events is an event management platform specializing in virtual and hybrid events. With AI enhancements at the core of the offering, they provide a simplified, all-in-one solution for multiple event types. The platform can host up to 100,000 attendees and offers interactive features such as live streaming, breakout rooms, and Q&A help to boost attendee engagement during virtual events.

While RingCentral boasts plenty of features, it can often be overwhelming, especially for smaller events. Additionally, their pricing model is based on the attendees that actually show up, which can make budget planning difficult.

Pricing: Starts at $750 a year. Depends on expected attendance rates.

Pros: Offers numerous features and ways to boost engagement for virtual events. 

Cons: Lower ease of use rating on G2, unpredictable pricing, reported video lag.

Key Features: Virtual stage, live streaming, networking features for attendees.

8. Expo Pass

Expo Pass is an event management platform equipped for in person, virtual and hybrid events. They specialize in “low touch” event check in and badge printing. The Expo Pass platform also includes attendee engagement tools, tech equipment rentals, lead retrieval features and an event app. While the numbers aren’t publicized, they have a flexible pricing model with different product offerings depending on your needs.  

Pricing:

• The pricing starts at $4000 a year, but you’ll need to fill out a form for more details.

Pros: Numerous features, real time updates and tracking, customizability.

Cons: Complex pricing model, learning curve for advanced features, limited amount of free admin accounts.

Key Features: Bar code and ticket scanning, self check in, event app, badge printing, attendance tracking. 

9. Whova

A cloud-based, all-in-one, event management software, Whova offers a suite of features that help event organizers maximize efficiency and save time. Examples of some of their helpful features include contactless check-in, code-less web page creation, and a single dashboard for setting up the event registration function. 

On G2, Whova earned solid reviews in the Event Agenda and Schedules category, as well as Networking. The repeat favorite, however, seems to be their award-winning mobile app, which generates audience engagement and sparks networking opportunities. 

Pricing:

• 2.5% + 99¢ per registration
• Registration fee for 500 registrants at $1000/registration: $12,995

Pros: Full suite of features, intuitive dashboard, good mobile app.

Cons: Not a good fit for smaller events.

Key Features: Mobile app, agenda management, activity dashboard.

Final Takeaways

Ready to get started? If you want to host your best event ever AND save big on your event registration budget, take 30 seconds and sign up for RegFox for free. 

If you have any questions, don’t hesitate to reach out to our support team.

We’re here to help you have the best event ever!

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— The RegFoxTeam

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